Revision History

Purpose

E-Gate Pass is the service for nominating or authorizing a registered Haulier (Transporter/Train Operator) for import container pick up or export container drop off at the terminal. A Nominated Shipper (Importer/Exporter) , Nominated Freight Forwarder, Box Operator, Nominated Custom Broker, Nominated CFS or a Nominated Haulier can use this service to assign a Haulier and a truck for his containers. 

Process

The steps to create a new nomination are as follows:

Sign In: If user is registered, than they can log in to Cargoes and Login by providing their username and password in the login page and click the SIGN IN button.

Alternatively if not registered he can click on Sign Up to register before he can start using Cargoes Services.

Open

 

Open

 

Go to MANAGE --> E- gatepass

In the Print E-gatepass Search page, enter the known search criteria in the respective fields and click the Search button.

For example, if the user selects Container Size from the additional criteria dropdown. User can search based on the preferred container size from the dropdown that appears as shown in the image below.

The search results displays the list of nominations. A nomination id is created for every container added in an export pre-advice or an import release. The container types are export and import respectively.

The checkboxes on the left of each nomination id can be used to select multiple records and perform different actions on them. The actions are discussed later.

View an E-Gate Pass

The container details, transporter details, and attachments can be seen in the View page.

Click on the Back button to go back to the e-gatepass search screen.

Print Active e-gatepass

Select one or more the e-gatepass by clicking on the respective checkboxes, and click on the Print button. For an e-gatepass in Active status, the Print button will also be available in the view page. Only transaction in status Active, Queued, Failed, Arrived or Departed can be printed. If other records are selected for printing, an error message will ask the user to unselect the wrong record and try again.

Edit e-gatepass details

A shipping line or nominated parties can edit the container details for an export pre-advice (EPA) record.

To modify the details of one or multiple e-gatepass records, select the respective checkbox(s) and click on Edit.

If an EPA already has container number, ISO code, or IMDG details, then these details cannot be amended here. If any of these information was not entered before submitting the corresponding EPA(for example ISO code in the below image), then the nominated party can enter the details here. These amendments will appear in the History of the EPA. In the attachments section you can add file attachments. Each attachment has to be uniquely named, else it will be rejected by the system.

Click on the cross sign (as marked in the image below) to cancel editing any egatepass record, if selected by mistake. Note that this is possible if user has selected multiple records for editing. If there is just one record, use the back button to cancel editing and go back to the search page.

The “Action” button

The Action button is available for shipping lines only, to approve or reject an Export pre advice which has been created by a nominated party, with the VGM Required field as No. Only nominations with Submitted status need to be approved or rejected.

Nominate transporter

To nominate a transporter for containers, select the required nominations by clicking on the check boxes against them, and click on Nominate.

On a new page, the selected containers will be listed. You may delete a container from this list by clicking on the delete button to the right of each container record.

Click on the Additional details(marked in the below image) icon against a container to check more details on it.

Enter the transporter details - (transporter company, driver name, truck number) in the respective fields. For the fields Driver Username and Truck number, you can click on the search icon to search and select a value. Click on search to get the search results. Click on a License Plate number to select it.

After entering all the mandatory fields, click the Submit button. After submitting the details the container number will be updated in the EPA screen too.

A confirmation pop up window appears. Click the Ok button to continue. A pop up window with a success message is displayed as below,

If the user tries to nominate for transactions in Working, Expired, Arrived and Departed status, the below error message will be displayed.

Refresh status

This button helps to refresh the container status(discharged/not yet discharged) of the selected e-gatepass records.

Cancel Nominated Transporter

In E-Gate Pass Search page, enter the known search criteria in the respective fields and click the Search button. The list of search results for which the user is authorized to amend the E-Gate Pass is displayed. Click on the checkboxes against the nominations that you want to cancel. Click on the Cancel button to cancel the E-Gate Passes.

E-gatepass statuses

An e-gatepass may have any of the following statuses.