Import Container Release

Overview

Import Unit Release is used to search Container number, Bill of Lading (BOL) number and Storage Dates. The terminal has the information on Import and Storage Containers from discharge lists and pre advise. The units that are in status of In-progress or Completed are available without searching. Based on these parameters the system triggers a query to pull out the container details.

Prerequisites

• The customer must be registered and approved by terminal.

• The customer must have the exact container number or BOL number with them, either of them is mandatory to fetch containers from TOS.

• The container should be in discharged or discharged reconcile status in Zodiac.

Steps

1. Login to your CCS account, and click SIGN IN.
   
   

   Open

   

    

2. In the Select Location window, click the drop-down and select the location Dar es Salaam.
   
   

3. Click CONFIRM.
   Note: The Confirm button is enabled only after selecting the location.
   
   

4. Go to Manage > Shipment > Import Containers Release
   
   

   Open

   

5. In the Import Containers Search section, to pull out the details of a particular container, enter Container number or Bill of Lading number, and then click on the search icon as highlighted in the image below.
   Note:

   • It is mandatory to add container number of Bill of Lading (BOL) number.

   • Once the customer clicks on the search icon, search table is displayed on the screen.
     
     

6. To search with a new container number or to reset the number, click on Reset icon, or click on the cross icon.
   
   

7. Click ADD DOCUMENTS, to approve the container, the customer must add documents such as HS Codes, destination, BOL and so on.
   Note:

   • Once the documents are added, ADD DOCUMENTS option is disabled.

   • Container#, Vessel visit and, process status must not be duplicated.
     Example

     If a Container# C1 has a vessel Visit V1, and it is already in Approved status or Awaiting Approval status as Import, then the Import Container search does not allow the user to upload documents and submit for Approval.
     
     

8. In the Search Result section, you can see four icons as highlighted in the image:

   1. Reefer

   2. Hazardous

   3. OOG (Out Of Gauge)

   4. Hold(s)
      
      

9. In the Billing section, specify the following details and then click SAVE.
   Note:

   • A success notification appears upon adding and saving the billing details.

   • The containers information is saved in My Containers page.
     
     

My Containers

All the information related to the containers is saved in My Containers page.

In this page there are three following fields as depicted in the image:

• Container #

• Bill of Lading

• Import Type
  
  

Steps

1. The customer can search the containers by entering the container number, or by entering BOL number, or selecting the Import type from the drop-down whether it is full or empty.
   
   

Note:

• The Process Status is updated to AWAITING APPROVAL, as the documents are added to the container in the Billing section.

• The last modified record or the newly modified record appears on the top.

Unit Status

Once the user submits all the details and uploads the documents while registering the unit, the status of the unit reflects as Awaiting Approval by default. The Terminal Operator (TO) then looks into the unit request and add comments and uploads documents if required. The status of the unit is updated to Awaiting Feedback. The user as well can add comments and upload documents.
Note: The terminal operators can add comments, intimating the user if any of the documents are missing out or more details are required before approving or rejecting the container request. if the user fails to update the details or upload the documents as required then the TO can reject the container request.

Steps

1. Click on the three dots.
   
   

2. To add Comments and upload documents, click VIEW COMMENT(S).
   
   

3. In the Add Comments box add the comments related to the container.
   Note: If the status of the container is AWAITING FEEDBACK, and the user has updated new comment to that particular unit request, then the status of the container changes to AWAITING APPROVAL. The status changes for the Terminal Operator as well.
   
   

    

4. Click UPLOAD/ DROP DOCUMENT (MAX 1MB).
   Note: The documents must be uploaded in JPG, PDF, and PNG format only.
   
   

    

5. Click POST COMMENTS.
   
   

    

6. A success message appears on the screen.
   
   

    

7. Close the Add Comment box, click the “X”.