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Export/Storage Container

Owned by Swati Raigaga (Unlicensed)
Last updated: Mar 08, 2024
9 min read

Overview

The Export/Storage module is used to provide details for the container which either the customer intends to deliver to terminal for storage based on Shipping Line’s approval or the customer would like to export full. They must provide all details related to containers and upload required documents for Terminal to review.

Prerequisites

  • The customer must have 11-digit container number to pre-advice.

Steps

  1. Login to your CCS account, and click SIGN IN.

  2. In the Select Location window, click the drop-down and select the location Dar es Salaam.

  3. Click CONFIRM.
    Note: The Confirm button is enabled only after selecting the location.

  4. Go to Manage > Shipment > Export/Storage Unit.

    Export Unit Release Step 4.png

  5. Click the drop-down icon, to see more option to search the container.
    Note: The record of the existing units related to the logged in user is listed in the Search Result section of the Export/Storage Unit Search home page.

  6. In the Export/Storage Unit section, to pull out the details of a particular container, you can search by entering either of the following, and then click on the search icon as highlighted in the image.

    1. Container #

    2. ETD Date From

    3. ETD Date To

    4. Process Status

    5. Visit ID

    6. Loader

    7. Booking Reference #

  7. To search with a new container number or to reset the number, click on Reset icon, or click on the cross icon.

Unit Register

This section explains how to register an export unit. The customer must provide all details related to containers and upload required documents for Terminal to review.

Steps

  1. Login to your CCS account, and click SIGN IN.

     

  2. In the Select Location window, click the drop-down and select the location Dar es Salaam.

  3. Click CONFIRM.
    Note: The Confirm button is enabled only after selecting the location.

  4. Go to Manage > Shipment > Export/Storage Unit.

  5. Click Unit Register.
    Note: Container#, Vessel visit and, process status must not be duplicated.
    Example

    If a Container# C2 has a vessel Visit V2, and it is already in Approved status or Awaiting Approval status as Export, then the Export Unit Register is not allowed.

  6. In the Unit Details section, specify the following details:

Field Name

Action

Field Name

Action

Export Type

Click the drop-down icon and select one of the following export types:

  • Export Full

  • Export Empty

Visit Ref#, Vessel Name, IMO

Click on the search icon and select the relevant vessel name, IMO or visit reference number.

Note: This field is mandatory if the user selects Export Full as Export Type.

Container #

Enter the 11-digit container number.

Note: This is a mandatory field.

Booking Reference #

Specify the unit booking reference number.

Size Type (ISO)

Specify the size of the unit as per the ISO.
This is a mandatory field, only when the Visit Ref#, Vessel Name, IMO field is selected.

Good to Know: ISO containers are the ideal shipping container as their dimensions are regulated by the International Standards Organization (ISO). These regulations allow ISO containers to use space as efficiently as possible regardless of the method of transport.

Declared VGM (Kg)

 

Loader

This is a mandatory field, only when the Visit Ref#, Vessel Name, IMO field is selected.

Origin

Specify the the country of origin.

It can refer to the country of manufacture, production, or growth where a product or unit is being shipped.

Port of Destination

Click on the search icon and select the port of destination.

Note: If Visit Ref#, Vessel Name, IMO field is selected, only then Port of Destination needs to be selected.

Good to Know: Port of destination is the final port to which the unit or the container is destined or to be delivered.

Gross Weight (Kg)

Specify the gross weight of the container in kilograms.

HS Code

Click on the search icon and select the relevant HS code.

This field is not mandatory.

Good to Know: The Harmonized System (HS Code) is a standardized numerical method of classifying traded products. It is used by customs authorities around the world. It is a standardized format of classifying or describing type of shipments worldwide. When goods are transported internationally, HS code is issued based on the classification of the shipment.

Bill To Code

Click the drop-down icon and select the bill to code.

Note:

  • This field is non editable if Use Other Bill To Code checkbox is selected.

  • This is an optional field.

  • If the user has Bill To Codes listed on their organization, then they can see the codes listed in the drop-down, and can select any one.

Use Other Bill To Code

Select this checkbox if the options given in the Bill to Code are not relevant.

Bill to Code

Specify the bill to code.

Note: This field is enabled only when the Use Other Bill To Code checkbox is selected.

Remark

Specify or add remarks if any.

  1. In the Operational Details section, specify the following details:

    1. Temperature Details: Enable this field and enter the temperature.

       

    2. Hazardous Details: Enable this field.

      1. Go to Export Unit Dangerous Goods Details >Dangerous Goods IMO and click the drop-down icon and select one of the goods.

      2. In the UNGD field specify the details of the goods.
        Note: To add or to deleted Export Unit Dangerous Goods Details:

        1. Click “+” icon as highlighted in the image.

        2. Click the delete icon as highlighted in the image.
          Note: A message is displayed on the screen asking the user to confirm the deletion of the details. Click YES to delete the details.

           

      3. The DELETE DG button is enabled after selecting the Dangerous Goods IMO checkbox.
        Note: A message is displayed on the screen asking the user to confirm the deletion of the details. Click YES to delete the details.

      4. You can delete more than one Dangerous Goods IMO details at a time.

         

      5. OOG Details: Enable this field and specify the details of the container.
        Note: It is mandatory to add at least one dimension if the OOG details is selected.

        1. Over Height (cm): Specify the height of the unit in centimeters.

        2. Over Width Left (cm): Specify the left side width of the unit in centimeters.

        3. Over Width Right (cm): Specify the right side width of the unit in centimeters.

        4. Over length Front (cm): Specify the front length of the unit in centimeters.

        5. Over length Back (cm): Specify the back length of the unit in centimeters.

           

      6. Damage Details: Enable this field.

        1. Go to Export Unit Damage Details > Conditions and click the drop-down icon and select the condition of the unit.

           

        2. To add or to deleted Export Unit Damage Details:

          1. Click “+” icon as highlighted in the image.

          2. Click the delete icon as highlighted in the image.
            Note: A message is displayed on the screen asking the user to confirm the deletion of the details. Click YES to delete the details.

             

      7. The DELETE DAMAGE DETAILS button is enabled after selecting the Condition checkbox.
        Note: A message is displayed on the screen asking the user to confirm the deletion of the details. Click YES to delete the details.

        1. You can delete more than one Condition details at a time.

           

      8. Stowage Details: Enable this field and click the drop-down icon, and then select one of the following:

        1. Above Deck

        2. Below Deck

           

  2. In the Documents section, upload the container specific documents individually for each container, and then click SUBMIT.

     

  3. A success notification is displayed on the screen upon successful registration of the unit.
    Note: Once the unit is registered and all the documents are provided, the Process Status is updated to AWAITING APPROVAL.

Unit Status

Once the user submits all the details and uploads the documents while registering the unit, the status of the unit reflects as Awaiting Approval by default. The Terminal Operator (TO) then looks into the unit request, and add comments and uploads documents if required. The status of the unit is updated to Awaiting Feedback. The user as well can add comments and upload documents.
Note: The terminal operators can add comments, intimating the user if any of the documents are missing out or more details are required before approving or rejecting the container request. if the user fails to update the details or upload the documents as required then the TO can reject the container request.

Steps

  1. Click on three dots.

  2. To add Comments and upload documents, click VIEW COMMENT(S).

    1. In the Add Comments box add the comments related to the container.
      Note: If the status of the container is AWAITING FEEDBACK, and the user has updated new comment to that particular unit request, then the status of the container changes to AWAITING APPROVAL. The status changes for the Terminal Operator as well.

       

  3. Click UPLOAD/ DROP DOCUMENT (MAX 1MB).
    Note: The documents must be uploaded in JPG, PDF, and PNG format only.

     

  4. Click POST COMMENTS.

     

  5. A success message appears on the screen.

  6. Close the Add Comment box, click the “X”.

Editing Unit Details

This section describes that the user can edit the container details if the container is yet to be approved or rejected. However, once the Terminal Operator Approves or Rejects the request, then the user cannot edit or make any changes to the unit details.

Prerequisites

  • The user must register a unit.

Steps

To edit the unit details:

  1. Click the edit icon, as highlighted in the image.

  2. Edit the required details and click SAVE.
    Note: The status of the unit does not change after editing the unit.

Copying the Container

In this scenario, the user can copy the existing container, all the fields are copied and populated except the container number. This new option has been introduced to save time. So, whenever if any user wants to create a container request, they can just go to the existing container and copy the details.

Prerequisites

  • The user must have an existing container request raised.

Steps

To copy container details:

  1. Click on three dots.

     

  2. Click COPY UNIT.

  3. Enter the Container #, and then click SAVE.
    Note: All the fields are populated except the container number, as every container has unique number.

     

 

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