Import Unit Release- Dar es Salaam GC

Overview

The Import Unit process allows users to track and manage incoming vehicle units from vessel efficiently. The process integrates various systems, including SSR, Zodiac and TANCIS. Through this integration, the user can search, manage, and update unit information from the initial import stage until the vehicle is gated out of the terminal.

General Cargo Process

The process involves the ICD Operator. The user logs into the system, and searches for the Unit using Vessel name / Bill of Lading details from zodiac and saves the unit detail in CCS. User can also be able to submit the Driver nomination request with the TANCIS system post which the unit details status gets updated with the necessary statuses. The truck visit id details are then made available and also the Gatepass and VIR from zodiac so that the unit will be transported out of the terminal.

Prerequisites

• This process is applicable for the ICD operators flow only

Process Flow

• Import Unit Search: User queries for the unit detail at CCS and retrieves the detail from Zodiac and the unit details get saved into the CCS system with the process status as Submitted

• Invoice Status Update: Upon receiving a Settlement Confirmation Message from SSR, the system updates the chassis unit status in CCS to "Invoice Settled”.

• Driver Details and Approval Submission:

  • User can input the Driver Details for the chassis unit and submits the request for approval to TANCIS.

  • During submission, internal API calls are made to Zodiac for Updating BoL Release and Cargo Dispatch Request (CDR) creation

• Approval by TANCIS:

  • Once TANCIS approves the request, the chassis unit status in CCS is updated to "Approved."

  • Following the approval:

    • An API call is made to Zodiac for a CDR Dispatch Request.

    • Another API is triggered to retrieve the Truck Visit ID Details

• Once the Truck Visit ID details are saved in CCS, the unit status is updated to "Ready for Release."

• Gate Pass and Vehicle Inspection Report (VIR): After the unit is ready for release, the user can fetch the Gate Pass and Vehicle Inspection Report (VIR), which are essential for vehicle gate-out process

• Vehicle Gate-Out and Completion:

  • When the vehicle is gated out of the terminal, the unit status in CCS is updated to "Gate Out."

  • A notification is sent to TANCIS to confirm Handover Completion and the unit status is finally marked as "Completed."

Steps

1. Login to CCS account, and click SIGN IN.

2. In the Select Location window, click the drop-down and select the location Dar es Salaam - GC

3. Click CONFIRM.
   Note: The Confirm button is enabled only after selecting the location.

Open

4. Go to Manage > Shipment > Import Container Release.

Open

5. In the Import Unit Search section, to pull out the details of a particular unit, enter Vessel Name or visit id or Bill of Lading number, Destination and then click on the search icon as highlighted in the image below.
   Note:

   • It is mandatory to add Vessel Name or visit id or Bill of Lading number and Destination.

   • Once the customer clicks on the search icon, search table is displayed on the screen.

6. To search with a new Vessel Name or visit id or Bill of Lading number to reset the number, click on Reset icon, or click on the cross icon.

7. To Submit documentation for the Unit, click the three dots and select SUBMIT DOCUMENTATION

8. When Submit Documentation Button selected, Custom Clearance Confirmation Pop up will open for adding the detail such as Bill to Code and be able to SAVE it

9. Save button will be enabled once the Bill to code field value added from the drop down selection and custom clearance checkbox selection

10. When Bill to code Value added and Saved, unit details for the requested BOL will be retrieved and saved. Message notification pop up will be seen on the Import Unit screen

11. Additionally, bulk unit document submission can be performed from Import Unit section using Submit documentation button that gets enabled upon selection of more than one record from the search results

12. Navigate to Driver Nomination section from left NAV pane selection to submit Driver details for the Units whose status have been set to Invoice Settled. At Driver Nomination section, search for the unit whose driver details to be submitted using unit id or Bill of Lading. However the units whose driver nomination to be submitted will appear be default

13. From the Search results, driver details such as transport company name, drive name, license no, phone no. can be updated using EDIT button option

14. Reset/ Save button will be enabled only when the data is filled against at least one record

Image TBC (self driven drop down selection not working in edit mode)

15. Additionally Driver Nomination can be done using bulk file upload option selection using csv file (Manage → Messaging → File Upload)

Select document type value as GC Handover Request from Upload section before uploading csv file

16. Saved details at Import Unit search section will start appearing in My Units section of Import Container Release module. In order to view the Unit details, navigate to My Units section from Left Nave pane. Search for the unit record using search criteria or select the record from the search results

17. Expanded view of the search results

18. Select the record from the results to view the Manage Unit detail page and be able to view/amend or update the fields

19. Manage Import Unit detail page view for Awaiting Approval unit status

20. Manage Import Unit detail page view for Approved unit status

Note: Inspection Report button will be seen for the unit Status is in “Approved State” only.

21. Navigate to Document view from left nav pane selection

22. Navigate to Comments view from left nav pane selection

23. Navigate to Audit view from left nav pane selection

24. Once the unit status changed to cleared that informs the user that CDR is successfully dispatched in zodiac and user can download the VIR and gate pass. User can click on the three dots for any unit and the option will be shown as below

27. : Additionally Bulk download of Inspection report and Download Gate pass option will be enabled from the My Units when at least one unit is selected with the check box as shown below