Bulk/BreakBulk - Terminal deliveries

Overview

The Import Unit process allows users to track and manage incoming vehicle units from vessel efficiently. The process integrates various systems, including SSR, Zodiac and TANCIS. Through this integration, the user can search, manage, and update unit information from the initial import stage until the vehicle is gated out of the terminal.

General Cargo Process

The process involves the Non ICD Operator. The Shipping Line / Shipping Line Agent (SL/SA) logs into the system, and searches for the Unit (Bulk, Break Bulk) using Vessel name / Bill of Lading details from zodiac and saves the unit detail in CCS and nominate it to a Custom Agent (CHA). CHA can add the Bill to Party details and mandatory documents required for terminal Verification.

Terminal can verify the submitted documentation and the unit will go to Awaiting BL release. CCS will send a Release BL message to Zodiac and the unit will go to Awaiting Payment status. Then CHA can make payment via Payment module and Unit will go to Invoice Settled status and CCS will trigger a CDR request to Zodiac and SSR gets created in Zodiac .

Prerequisites

• This process is applicable for Non ICD operators flow only

Process Flow

• Import Unit Search: SL or SLA queries for the unit detail at CCS and retrieves the detail from Zodiac and the unit details get saved into the CCS system with the process status as DO Submitted

• Import Unit Update: CHA enters Bill to Party code and attach the required Documents

• Terminal Verification: Terminal will login to CCS and he can verify the documents attached by CHA.

• Invoice Settlement: CHA can search for BLs which is in Awaiting Payment and he can make the Payment via Payment module. Once the Payment is successful The Unit status will change to Invoice Settled status

• CDR Dispatch in Zodiac:

  • Once Invoice is settled

    • An API call is made to Zodiac for a CDR Dispatch Request.

Steps

1. Login to CCS account as SL or SLA, and click SIGN IN.

2. In the Select Location window, click the drop-down and select the location Dar es Salaam - GC

3. Click CONFIRM.
   Note: The Confirm button is enabled only after selecting the location.

Open

4. Go to Manage > Shipment > Import Container Release.

Open

5. In the Import Unit Search section, to pull out the details of a particular unit, enter Vessel Name or visit id or Bill of Lading number, Destination and then click on the search icon as highlighted in the image below.

6. To search with a new Vessel Name or visit id or Bill of Lading number to reset the number, click on Reset icon, or click on the cross icon.

7. For DO update select the Unit, click the three dots and select Delivery Order Update

8. Enter Delivery Order and CHA code in Broker field

    

    

9. Save button will be enabled once the Delivery Order is updated and Broker is nominated

10. When Delivery Order is updated and Saved, unit details for the requested BOL will be retrieved and saved. Message notification pop up will be seen on the Import Unit screen

11. Login to CHA account and navigate to My Units section. Additionally, bulk Update Details can be performed from Import Unit section using Update Details button that gets enabled upon selection of more than one record from the search results

12. Enter Bill to code Details and enter mandatory documents which are required and click on Save button

13. The unit will change to Awaiting Terminal Approval status

14. The approval process will be handled by Terminal operator which is covered in GC-Import Unit Release-TO Approval

15. Records which are submitted for approval will be available under this section

16. TO can either Approve or Reject the record. Enter the Bill to Code and click on Yes button

17. Record will go to Awaiting BL release and a BL release message will trigger to Zodiac

18. After that status will change to Awaiting Payment Status.

19. CHA will make the Payment via Payment module and the Unit Process status will change to Invoice Settled Status