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Overview

This section helps the users create new SSRs (Special Service Requests). The Shipping Lines and Terminal Operators can log in to CCS using their credentials.

Steps

  1. Login to your CCS account, and click SIGN IN.

    Container Inquiry Step 1.png

  2. In the Select Location window, click the drop-down and select the location Dar es Salaam.

  3. Click CONFIRM.
    Note: The Confirm button is enabled only after selecting the location.

  4. Navigate to the Special Services page from the top navigation bar, go to Manage Operations Special Services.

    Special Services Create Step 4.png

Container

  1. To create Special Services for Container, go to Create.

Special Services Create Step 5.png
  1. The system navigates the user to the Special Service Creation page.

    Special Services Create Step 6.png

  2. After selecting Create, the user can choose a Special Service Category by clicking the drop-down icon as depicted in the image.
    Select Container.

    Special Services Create Step 7.png

  3. Click the drop-down icon and select the Service Type.

    Special Services Create Step 8.png

  4. Add in the comments or remarks in the Remarks box.

    Special Services Create Step 9.png

  5. In the Container List section, the user can add the details manually by selecting plus icon, or the user can add container details by uploading a file.

    Special Services Create Step 10a.png

  6. In the Container List section, click the plus icon to add container details manually.

    Special Services Create Step 10.png

  7. In the Add Containers window, add the container numbers, and then click SUBMIT.

    Special Services Create Step 11.png

  8. Click NEXT.

    Special Services Create Step 13.png

  9. The system navigates the user to the Manage Special Service page.
    Note: The user must upload two mandatory documents, Release Order and Deliver Order to proceed further.

    Special Services Create Step 14.png

  10. Click the drop-down icon and select and select Release Order.

    Special Services Create Step 15.png

  11. Click on UPLOAD DOCUMENT.

    Note: The document must be maximum 20MB.

    Special Services Create Step 16.png

  12. Select the file from the desktop or laptop.

  13. Click the drop-down icon and select and select Deliver Order.

    Special Services Create Step 18.png

  14. Click on UPLOAD DOCUMENT.

    Note: The document must be maximum 20MB.

    Special Services Create Step 19.png

  15. Select the file from the desktop or laptop.

  16. Click SUBMIT.

    Special Services Create Step 21.png

  17. The Request Status appears as READY FOR QUOTATION.

    Special Services Create Step 22.png

Cargo

  1. To create Special Services for Cargo, go to Create.

    Special Services Create Step 5.png

  2. The system navigates the user to the Special Service Creation page.

    Special Services Create Step 6.png

  3. After selecting Create, the user can choose a Special Service Category by clicking the drop-down icon as depicted in the image.
    Select Cargo.

    Special Services Create Step 7.png

  4. Click the drop-down icon and select the Service Type.

    Cargo Step 4.png

  5. Add in the comments or remarks in the Remarks box.

    Cargo Step 5.png

  6. In the GC Cargo Receiving section, enter the values in the fields and click NEXT.

    Cargo Step 6.png

  7. The system navigates the user to the Manage Special Service page.
    Note: The user must upload two mandatory documents, Release Order and Deliver Order to proceed further.

    Special Services Create Step 14.png

  8. Click the drop-down icon and select and select Release Order.

    Special Services Create Step 15.png

  9. Click on UPLOAD DOCUMENT.

    Note: The document must be maximum 20MB.

    Special Services Create Step 16.png

  10. Select the file from the desktop or laptop.

  11. Click the drop-down icon and select and select Deliver Order.

    Special Services Create Step 18.png

  12. Click on UPLOAD DOCUMENT.

    Note: The document must be maximum 20MB.

    Special Services Create Step 19.png

  13. Select the file from the desktop or laptop.

  14. Click SUBMIT.

    Special Services Create Step 21.png

  15. The Request Status appears as READY FOR QUOTATION.

    Special Services Create Step 22.png

  16. A success message appears on the screen. The Request Status appears as READY FOR QUOTATION.

    Cargo Step 16.png

The request is now taken forward to the Documentation team to validate and provide a quotation. Once the validation is completed by the team, the user receives an email notification and a web notification.

Quotation Confirmation

The Documentation team provides quotation for the units directly via the CCS platform. They can provide a quotation for the SSR only if the Request Status of the SSR is “READY FOR QUOTATION”.

The Shipping Line receives an email notification for confirmation, and the Request Status reflects as PENDING COST CONFIRMATION with a pending action image-20240313-145553.png  icon beside the status.

Quotation Confirmation.png

Steps

  1. To view the quote and give the confirmation, click on the SSR No.

    Quotation Confirmation Step 1.png

  2. The user is navigated to Manage Special Service page.

    Quotation Confirmation Step 2.png

  3. To review the cost details, click REVIEW COST.

    Quotation Confirmation Step 3.png

  4. The user is navigated to the Cost Details page.

    Quotation Confirmation Step 4.png

  5. The user can view only the total amount.

    Quotation Confirmation Step 5.png

  6. To confirm the cost, click the SUBMIT button.

    Quotation Confirmation Step 6.png

  7. A Confirm pop-up window appears on the screen, confirming the cost for the request, click YES.
    Note: Once the customer accepts the quotation, it cannot be reverted.

    Quotation Confirmation Step 7.png

  8. A success message appears on the screen, and the Request Status is updated to AUTO APPROVED as highlighted in the image.

    Quotation Confirmation Step 8.png

As the Shipping Line user, confirms the quotation for the containers, the Documentation team receives a notification.

Quote Approval

Once the quotation is confirmed by the Shipping Line user, the Documentation team receives a notification for approval.

  • The Documentation validates and approves the quotation. Since the approval is done by the Documentation team, the TO Operations team completes the job and notifies the customer about the progress.

  • The Finance team adds the final bill and confirms the billing.

  • Once the Finance Team confirms the billing, the Shipping Line user receives a notification. and the Request Status reflects as CLOSED, and Job Status as COMPLETED.

    Quote Approval.png


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