Revision History
Version | Date | Author | Designation | Description of change |
1.0 |
| Technical Writer | Draft |
Purpose
E-Gate Pass is the sevice for nominating or authorizing a registered Haulier (Transporter/Train Operator) for import container pick up or export container drop off at the terminal. A Nominated Shipper (Importer/Exporter) , Nominated Freight Forwarder, Box Operator, Nominated Custom Broker, Nominated CFS or a Nominated Haulier can use this service to assign a Haulier and a truck for his containers.
Nominating an e-gate pass
If User is registered than he can log into www.bharattrade.in and Sign in by providing his Username and Password in the login page and click the SIGN IN button. Alternatively if not registered he can click on Sign Up Now to register before he can start using Bharat Trade Services. 
Go to MANAGE --> E- gatepass
In the Print E-gatepass Search page, enter the known search criteria in the respective fields and click the Search button. 
The search results displays the list of import & export containers which the user is authorized to assign a Haulier. Multiple containers can be selected at once by clicking on the check-boxes on the left. Click on one or more checkbox to nominate the containers.
If at least one record is selected, the Nominate button is displayed at the bottom right hand corner of the screen. Click on it.
A new page will appear as the below image:
In the Print e-gatepass page click the icon Additional Details (marked in the image below) to provide additional mandatory information (in case it has not yet been provided while generating Import Release or Export Pre-Advice).
Note:
If any Export Pre Advice was created without a Container Number, then Container Number field will be displayed as blank, user can add container number in the field.
Additional details will be displayed only for Full containers.
The Additional Details pop up window appears. Enter the value in the appropriate fields and click the Ok button.
Enter the details in the Transporter Details section. 
For the fields Driver Username and Truck number, you can click on the search icon to search and select a value. Click on search to get the search results. Click on a License Plate number to select it.
Note:
If Transporter Company is nominated through Export Pre-Advice, Import Release, or Imp/Exp Hold/Unhold, then it will be displayed as Read only.
Either Transport Company or Driver Username or Truck No are mandatory to generate E-Gate Pass for a Container
Click the Add button to add any mandatory attachments or any attachments you would like to send to the Haulier like E-Way Bill. Maximum five files can be attached. Each file size should be equal to or lesser than 2MB.
After entering all the mandatory fields, click the Submit button.
A confirmation pop up window appears. Click the Ok button to continue. A pop up window with a success message is displayed as below,
The transporter details added is displayed in the search result columns as below,
View and Print E-Gate Pass
In E-Gate Pass Search page, enter the known search criteria in the respective fields and click the Search button.
The list of search results for which the user is authorized to amend is displayed. Click the Nomination Id to view the details.
Note:
Click on the Pdf icon to download and view the search result in the pdf format.
Click on the Excel Sheet icon to download and view the search result in csv format.
The details of the selected Nomination Id are displayed in the Nominate Transporter page.
Importer name and Bill of Entry are mandatory details in an e-gatepass.
Click on the Back button to go back to the e-gatepass search screen.
Print e-gatepass
The Print Active e-gatepass button shall be available only if the status of any of the selected container(s) is Active. Click on this button to print the details of container(s) with Active status.
A maximum of 20 e-gatepasses can be printed all at once.
To do so, click on the checkboxes against the e-gatepasses you want to select. Then click on the Print e-gatepass button.
A maximum of 20 e-gatepasses can be printed in one go.
E-gatepass statuses
An e-gatepass may have any of the following statuses.
Status | Description |
|---|---|
Open | An e-gatepass record is created every time an export pre-advice (EPA) or a n import release (IR) is created. if a transporter is not nominated in EPA or IR, the status of the e-gatepass request created is “Open”. |
Nominated | The status of an e-gatepass record is “Nominated” if one of the below conditions is true:
|
Active | If a transporter and truck details are available for an EPA or an IR, then the corresponding e-gatepass is in “Active” status |
Completed | An e-gatepass is in the “Completed” status when all the containers for that NT ID are gated in or gated out. |
Transmission in Progress | Export data is sent from Bharat Trade to the terminal system. When the data is in transition, that is, has left from Bharat Trade but has not been copied by the terminal system, the e-gatepass status id “Transmission in Progress”. |
Transmission Failed | In the process of sending export data to the terminal system, if unexpected system error, or data mismatch happens,then the status is shown as “Transmission Failed“. |
Working | If the survey for a container is started, the status of the associated e-gatepass is “Working”. |
Arrived | If gate out has happened for the containers, the associated e-gatepass gets the status of “Arrived”. |
Departed | If gate in has happened for the containers, the associated e-gatepass gets the status of “Departed”. |
Green Dot | A green dot signifies that the e-gatepass request is Active. |
Yellow Dot | A yellow dot signifies that the e-gatepass request is either Open or Nominated. |
Black Dot | A black dot signifies that the e-gatepass request is either in “Arrived” or “Departed“ status. |
An e-gatepass will remain in Active/Open status until all mandatory details are filled.
Cancel Nominated Transporter
In E-Gate Pass Search page, enter the known search criteria in the respective fields and click the Search button. 
The list of search results for which the user is authorized to amend the E-Gate Pass is displayed. Click the respective checkbox to cancel.
Click the Cancel button to cancel the E-Gate Pass. Only the E-Gate Pass for containers with status Nominated or Active can be cancelled.
The Cancellation confirmation is displayed in an Alert pop up window. Click Ok to continue.
The cancellation will be confirmed and the Status of the cancelled E=Gate Pass is changed to Open and is again available for Nomination.
