Overview
Upon landing on the Container Clearance page, the user needs to provide following parameter to fetch container clearance charges:
Fetch By: Container
Container#
Bill to party: Auto populated.
Category: Export /Import
Pickup date
Steps
Once the user enters the data and fetches the charges, Request is sent to TOS with Container #, Bill to party and in-return quotation is shared by TOS to CCS with indicative charges.
User can view the quotation details by clicking on the quotation number hyperlink.
The user can view the details of the fetched quotation.
User will get the below validation error if:
User tries to fetch the charges for the containers which doesn't belongs to user or not nominated to fetch the charges.
Only those users who has uploaded the containers or users with Same Bill To Party as container will be allowed to fetch the charges.
Container with same Bill To Party only will be allowed to query charges.
User can view the remarks from the terminal for the invalid containers in view container popup screen as shown below.
If user tries to generate the quotation for the same container number, then user will get the below validation.
Business rules for fetching the container charges:
Below are the pre-requisites for using container clearance:
Client Registration
a. Bill to code should be provide by user/TO at the time of client registration.Export Booking services (Export containers)
a. Containers should be pre-register on this service, details should be approved by terminal operator team and same to be passed on to TOS for unit registration.b. Bill to party’ provided at the time of document upload by user or Terminal operator will be used for Billing purpose (‘Bill to party’ cannot be changed on container clearance screens)
c. Uploader of the container document or the nominated ‘Bill to party’ alone will be allowed to transact for associated container in container clearance application.
Import Release (Import containers)
a. Container’s information and document should be provided and approved by Terminal operator before billing to initiate.b. Bill to party’ provided at the time of document upload by user or Terminal operator will be used for Billing purpose (‘Bill to party’ cannot be changed on container clearance screens)
c. Uploader of the container document or the nominated ‘Bill to party’ alone will be allowed to transact for associated container in container clearance application.
User should be allowed to query charges only if :
a. Logged in user uploaded /registered the container
b. Logged in user is the Bill to party given at the time of container registration in Export booking or Import Release.Maximum 20 containers can be provided at a time.
Export and Import container cannot be clubbed together in single quotation.
Generate Draft invoice & payment settlement:
Once Customer has reviewed charges, user can proceed to request for Draft invoice generation. User will be redirected to new page where he can perform following actions: -
a. View basic Draft Invoice details : User can view the basic draft details like Invoice number, no of invoices, invoice data and time, tax fee and total amount.
b. Download Draft invoice pdf : User can download the invoice in pdf format.
c. Settle invoice through various payment channels : User can settle the invoices through credit account and bank receipt upload.
For initial releases, Settlement of invoice would be allowed through upload of Bank deposit receipt only. Customers need to provide following information to request to Final invoice and payment settlement:
a. Bank Ref #
b. Bank Name
c. Transferred Amount
d. Upload the Bank Receipt
Steps
Click on the PROCEED button in the fetch charges page.
The Draft Invoice Summary page is displayed.
On clicking the View Invoice Summary hyperlink, to view summary.
A Draft Invoice Summary pop-up window opens up.
To download the Draft Invoice Summary, click Download Draft Invoice.
An Invoice is downloaded in your system.
The downloaded invoice gives the detailed picture of all the charges applied.
To proceed with the payment, click PAY NOW.
The user has two payment methods to proceed with the payment:
Upload Bank Receipt
Bank Entity Reference Payment
If the user selects payment method as Upload Bank Receipt, then the following screen is displayed.
The user must enter the Bank Reference No., Bank Name, Remark if any, and click ADD FILE to upload the receipt.
The maximum size of the file must be 2MB, and the file format must be either PDF, PNG, or JPEG.
Click PROCEED.
The system navigates the user to the Receipt Uploaded Successfully page.
User can also settle the invoices through credit option, once user selects the credit payment method in the draft invoice summary page and clicks on the pay now button. User will be redirected to the credit payment-initiated page.
Once user submits the request, request will be sent to the payment approval module.
Business rules for Generate Draft invoice & payment settlement:
User is allowed to enter same bank ref# again. In case, customer wants to settle multiple invoices with single reference number, same will be supported on Fetch Invoice Page.
Draft invoice for same container cannot be create until previous Invoice is deleted.