Gate Moves
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Revision History
Version | Date | Author | Designation | Description of change |
Draft | Jul 12, 2020 | @Dona Safui (Unlicensed) | Technical Writer | User Manual creation |
Overview
The Gate Moves module allows authorized DR Trade users to view, create, amend and cancel the move requests for containers to be gated-in and gated-out on a particular day.
Steps to create Gate Move requests
Sign in to DR Trade Application by providing the Username and Password in the login page and click on the SIGN IN button.
Go to Track --> Gate --> Gate Moves
The Gate Movement Search page is displayed. Click the "+" icon to create a new gate move request.
Complete the form to create a new request
Enter the details in the Gate In Gate Out Details section. The fields in this section are described below:
Location - Select the location from the Location drop down list. This drop down is populated based on the logged in user.
SP Name - Select the name from the SP Name drop down list. The values in this field are populated based on the Location.
Mode of Transport: Select the mode of transport.
Move Type - Select the type from the Move Type drop down list. The available move types are In and Out.
Enter the Truck Number, Driver Name, and Reference Number in the respective fields.
Gate In/Out Date and Time – The auto populated current date and time is displayed. Click the Calendar icon to amend date and time. Gate In/Out Date cannot be future date, it can be past Date and Time.
Chassis No – Enter the chassis number in the Chassis No field. The Gate Moves request can be created for chassis alone.
Container No – Enter the container number in the Container No field.
Request Type – Select the type from the Request Type drop down list. Based on the Container Number selected, system will display all the available request number(s) in the list.
Request No – The data is auto populated based on the request type selected.
ISO Code – This field specify the container size.
Laden Status – Select the status from the Laden Status drop down list. The available status are Full and Empty.
Damage Details – When the info icon is clicked, the Damage Details pop up window appears as below,
Enter the appropriate value in the Condition, Location, Item, Count, Width, Height, Length, and Remarks fields.
Attachments can be added in the Damage Attachments section by clicking on the Add button. Maximum three attachments are permitted.
Click the Save button to save the damage details.
Maximum 2 MB file can be uploaded and CSV, PDF, JPG, PNG files are allowed
Seal Details – The Seal Details info icon will be enabled only when Container number is entered. The Seal Details pop window appears, when the info icon is clicked.
Select the Issuer, Status and Type from the drop down list.
Enter the number in the Number field and click the Save button to save the details.
NOTE:
Gate Moves can be created for Chassis alone.
If a container number is not valid, or if no request is available for a selected container, then the system will display error message.
Click the Add button to add the attachments.
A maximum of five rows can be attached. Each file size should be equal to or lesser than 2MB.
After entering all the mandatory details, click on the Submit button to save the data and a pop up window is displayed for the confirmation. Click on the Ok button to confirm.
A success message will be displayed on screen, along with the Gate In Gate Out Details in which the Gate In Gate Out No. is unique and generated by system.
Click on the Back button to go back to the Gate In Gate Out Search screen.
Search & View Gate Moves
On the Gate Moves Search page, enter the known search criteria in the respective fields and click the Search button.
Additional search criteria are available in Add Criteria, as shown below.
The list of search result for which the user is authorized is displayed. Click the Gate In/Gate Out No to view the details.
Click on the checkbox next to the Gate In/Gate Out No, to download or send an email.
Click on the CSV button to download and view the selected Gate Moves in the csv format.
Click on the PDF button to download and view the selected Gate Moves in the pdf format.
Click on the Send Email button to send the selected Gate Moves' information by email. A Send Mail pop up window appears.
Select the format from the Report Format drop down list. The available formats are CSV and PDF.
Enter the email id(s) in the Add Mail Ids field. If user wants to send email to multiple users, then user needs to enter all Email IDs by using comma separator in the Add Mail IDs field.
Click on the Send button to send the information as an attachment in the selected format.
Edit/Cancel Gate Moves
On the Gate Movement Search page, enter the known search criteria in the respective fields and click the Search button.
The list of search result for which the user is authorized is displayed. Click the Gate In/Gate Out No to view the details.
The selected Gate In Gate Out details page is displayed. Click the Edit button to modify the Gate Moves request.
NOTE:
A gate move which was created through Equipment Interchange Receipt(EIR) service, cannot be amended or cancelled by any user.
An EIR number will be displayed in the table as a hyperlink, when a gate move is created through EIR.
Modify the fields which can be edited, and click on the Submit button.
The confirmation pop up window is displayed. Click the Ok button to continue.
The success screen with Gate In Gate Out Details are displayed as below,
Click on the Back button at the bottom of the screen to go back to the search results.
On the view page, click on the History button to view the amendment history.
The amendment history is displayed. Click the Request ID to view the changes.
The amendment history details are displayed.
Click on the Cancel button to cancel the Gate Move request.
A Cancel pop up window is displayed. Enter the reason for the cancellation of the request in the Remarks field and click the Submit button.
The cancellation confirmation is displayed in a pop up window as below,
The Status of the cancelled gate moves request is changed to Cancelled.
