File Upload
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Revision History
Version | Date | Author | Designation | Description of change |
Draft | Jul 12, 2020 | @Dona Safui (Unlicensed) | Technical Writer | User Manual creation |
Overview
File upload is a single e-Service which will allow users to upload the following types of documents:
Discharge list
Load list
Restow
Empties
BAPLIE
MOVINS
Manifest
Steps to upload a file
Sign in to DR Trade Application by providing the Username and Password in the login page and click on the SIGN IN button.
Go to MANAGE -> Messaging -> File Upload
The File Upload Search page is displayed. Click on the "+" icon to create a new File Upload.
Shown below, is an image of the form. User needs to complete the form to submit a request for File Upload. The two sections of the form are described below.
Sender/Receiver Details
Service Provider: The values in the drop down list are displayed based on the combination of Sender-Receiver defined during the Client Registration.
Location: Based on the Service Provider selected, Location will be displayed.
SP Name: Based on Location selected, SP Name will be displayed.
Code issuer: Based on SP Name selected, Code Issuer will be displayed.
Code Type: Based on Code Issuer selected, Code Type will be displayed.
Code: Based on Code Type, Code will be displayed.
Document Details
Document Type: There are 6 types of documents.
Discharge list
Load List
Restow
Vessel Registration
Manifest
Import Delivery Order
The Document Details section is decribed below for each of these document types.
Discharge List
Based on the Rotation Number selected, the Vessel Name, ETA, Document Submission Cutoff time, and Remarks will be displayed.
Load List
Based on the Rotation Number selected, the Vessel Name, ETA, Document Submission Cutoff time, and Remarks will be displayed.
Restow
Based on the Rotation Number selected, the Vessel Name, ETA, Document Submission Cutoff time, and Remarks will be displayed.
Vessel Registration
Based on the ETA entered by the user, the Document Submission Cutoff Time will be displayed.
Manifest
Based on the Rotation Number selected, the Vessel Name, ETA and Document Submission Cutoff Time will be displayed.
Import Delivery Order
After completing the form, and uploading the file, click on the Submit button to upload the document.
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Click on the Information icon to view the Voyage Enquiry details.  The Voyage Enquiry pre-login page is displayed in a separate window as below:  |
A success message is displayed as below along with the Upload ID.
To go back to the File Upload search screen, click on the Back button.
Note: Multiple upload request can be added with the same information other than upload id and attachment. For each, attachment an individual Upload ID will be displayed.
View Uploaded Documents
In the File Upload search page, enter the known search criteria in the respective fields and click on the Search button.
Note:
Click on the Reset button to clear all the entered filter criteria.
The list of search result is displayed. Click on the Upload ID to view the details.
Info |
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Document Status
DR trade should be mapping the status based on Remote System (RS) response. The same will be updated as upload status in the system.
Listed below are the status of an upload activity:
Submitted – DR Trade will update the status as Submitted on successful submission of the upload request.
Transmitted - If all the records are processed and passed by DR Trade B2B, then the status will be updated as Transmitted.
Transmitted with Errors - While processing the file, some records are processed successfully and some fails. DR Trade B2B will update the status Transmitted with Errors.
Transmission Failed - If message is not sent successfully to RS. The status will be updated as Transmission Failed. Eg., “Remote System down”.
Rejected - If DR Trade B2B completely rejects the files due to,
Invalid Format or File type
Validation error
User is not configured at B2B
The details of the selected Upload ID are displayed.
Info |
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Click on the Information icon under the Rotation Number to view the Voyage Enquiry pre-login details. |
Click on the Information icon under the DR Trade Status, to view the status at the record level.
Click on the History button to view the amendment history.
The amendment history is displayed. Click on the Request ID to view the changes.
The amended details of the file uploaded are displayed. Click the Back button to go back to the File Upload search screen.
Amending an uploaded document
ho can amend an uploaded document? If the status of uploaded document is Transmission Failed, only then the user will be able to modify all the fields including the attachment(s). If the status of uploaded document is Rejected, then the user will be able to modify only the fields:
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In the File Upload page, enter the known search criteria in the respective fields and click on the Search button.
The list of search result is displayed. Click on the Upload ID to modify the details for which the DR Trade Status is either Transmission Failed or Rejected.
The details of the selected Upload ID are displayed. Click on the Edit button to modify the details.
Transmission Failed Edit Screen
Rejected Edit Screen
Click on the Browse icon to replace a new document as shown below.
Modify the editable fields and click on the Submit button to save the changes.
The success screen is displayed for the amendment.
Formats to upload the document(s)
The documents will be accepted based on the File Type selected in the Document Details section.
Discharge List
Load List
Restow
Vessel Registration
Manifest
Import Delivery Order
