Export Booking
- Dona Safui (Unlicensed)
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TABLE OF CONTENTS
Revision History
Version | Date | Author | Designation | Description of change |
Draft | Jul 12, 2020 | @Dona Safui (Unlicensed) | Technical Writer | User Manual creation |
Creating a container acceptance request
To create a container export booking, follow the steps mentioned below.
Sign in to DR Trade Application by providing the Username and Password in the login page and click the SIGN IN button.
Go to MANAGE → Export Booking
The Export Booking Search page is displayed. To create a new acceptance advice request, user needs to fill up a form. To go to the form, click the "+" icon(as shown in the image below).
Complete the Export Booking Form
The export booking form has the following sections:
Acceptance Details
Booking Details
Container Details
Nominations
Attachments
All the sections in the form are described here individually.
Acceptance Details
Select the Acceptance Type in this section.
Acceptance Type can be of 4 types - Export Full, Export Empty, Storage Full, and Storage empty.
Booking Details
The fields in this section appear based on the value chosen for Acceptance Type in the previous field.
Liner Code: Key in, or search a liner code that has been nominated to create the advice. The list is displayed based on the Service Provider Name.
Rotation Number: Enter a known rotation number or use the search symbol to find a valid rotation number from the system.
Terminal rotation Number: This field will be auto-populated from the Navis system, based on the rotation number provided.
Liner Booking Number: Enter a unique booking number received from the Box Operator. The same Liner Booking Number cannot be used for any other acceptance advice.
Port of Receipt: Enter the Place of receipt for the containers. This field will be displayed only if the acceptance type is Export Full. User can search for predefined locations by clicking on the search icon. Enter at least any one or all search criteria - Location Code (5 character), Location Name, Country and click the Search button.
The search result provides options for selection as shown below. Click the Location Code link.
The selected value will be displayed in the field.
Port of Loading: The port of loading for the containers. This will be auto-populated based on the Service Provider & Terminal Vessel Visit No. selected by the user.
Port of Discharge: The port where the containers will be discharged. The port options are available based on the port rotation provided by shipping line for that terminal rotation no. to the service provider.
Final Port of Destination: This field will be displayed only if the Acceptance Type is Export Full. Click on the search icon. Enter the known search criteria in the respective fields and click the search button.
Tip |
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Note · The Port of Discharge and the Final Port of Destination can be same. · The Port of f Receipt and Port Of Loading can be same. · The Port of Receipt/Port of Loading cannot be same as Port Of Discharge or the Final Port Of Destination. |
Mode of transport : Select the mode of transport for the containers
Container number available: Select Yes or No from the Container Number Available drop down list.
If Yes is selected, then Container Number field will be displayed in Container Details section.
If No is selected, then Container Quantity field will be displayed in Container Details section.
Instructions: Enter any special instruction you may like to communicate to either the liner or to any client nominated for this acceptance advice.
Tip |
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Few important points:
Container Acceptance Expiry: For export full/empty containers:
For storage Full/empty containers:
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Refer to the images below for the booking details section according to each of the acceptance types.
Acceptance type: Export Full
Acceptance type: Export Empty
Acceptance type: Storage Empty
Acceptance type: Storage Full
Container Details
This section contains information about the containers. The fields in this section also depend upon the Export pre advice Type.
To add containers individually, follow the steps below:
Enter the Container Number, select the Size and ISO Code of the container.
If container is IMDG, then select the toggle button, the IMDG popup window opens. Enter the appropriate values in the respective fields and click the Ok button to save the details.
Tip |
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Click the "+ "icon (under Action) to add multiple container(s). To delete an unwanted container, click on the bin sign (it would be present after the + symbol when multiple lines are added) |
If IMDG is selected, the IMDG popup window is displayed. Enter the appropriate values in the respective fields, if required and click the Ok button.
Based on the ISO Code selected, the Reefer and OOG will be enabled.
If Reefer is selected, the Temperature Details popup window is displayed. Enter the appropriate values in the respective fields, if required and click the Ok button.
If OOG is selected, an Add Dimensions popup window is displayed. Enter the appropriate values in the respective fields, if required and click the Ok button.
If Damage is selected, the Damage Details popup window is displayed. Enter the appropriate values in the respective fields, if required and click the Ok button.
Bulk Container Upload: This button is visible only when the value in Container number available field is Yes.
Use this to mass upload a list of containers.
Upon clicking on the Bulk Upload button, a pop-up window will appear where the user can paste container numbers, or upload a csv file containing the container numbers.
A template of the csv file, and a instructions file can be downloaded by clicking on the respective fields in the popup window.
Nominations
In the Nominations section the user has the option to Nominate the acceptance advice to other stakeholders who are linked to this shipment.
Client Type like Shipper, Freight Forwarder, CHA, CFS, Empty Yard & Haulier (Transporter) in order to allow them to to access the details using their login.
An auto email notification is sent to the nominated clients once the advice is submitted.
User can nominate the acceptance advice to multiple clients here by pressing on the ‘+’ button.
Click the Delete icon to delete the Nominee(s).
User can nominate any client type available in the list.
Attachments
If any mandatory documents are required than user has to scan and attach the documents before submitting. He can also Click on the Add button to attachment any documents he wants to submit.
Click the Add button to add the attachments.
After entering all the mandatory fields, click the Submit button to save the data and a pop up window is displayed for the confirmation. Click the Ok button to confirm.
The success screen is displayed with the Container Acceptance Details in which the Container Acceptance Number is unique and generated by system. Click the Print CA button to print the details of Container Acceptance.
Note: The Print CA button will be displayed only if Container Acceptance status is in Active/Active Pending/Partial Gated In.
Click the Back button to go back to the Container Acceptance Search screen.
View Container Acceptance
The Container Search page is displayed. Enter the known search criteria in the respective fields and click the Search button.
The list of search result is isplayed. Click the Acceptance Number to view the details.
Note:
Click the Pdf icon to download and view the search result in the pdf format.
Click the Excel Sheet icon to download and view the search result in excel spreadsheet.
The details of the selected Acceptance Number are displayed.
Print CA: The Print CA button will be displayed only if Container Acceptance status is in Active/Active Pending/Partial Gated In. Click the Print CA button to print the details of the container acceptance.
Click the History button to view the amendment history.
The amendment history is displayed. Click the Request ID to view the changes.
The amended details of the Container Acceptance are displayed as shown below.
Amending a Container Acceptance
Nominee(s) can edit only the Container Details if the fields are blank.
In the Container Acceptance Search page, enter the known search criteria in the respective fields and click the Search button.
Note:
Click the Reset button to clear all the entered filter criteria.
The list of search result is displayed. Click the Acceptance Number to view the details. Click on the Acceptance Number to view the details.
The details of the selected Acceptance Number are displayed. Click the Edit button to modify the details.
Modify the editable fields and click the Submit button to save the changes.
A pop up window for the confirmation is displayed. Click the Ok button to confirm.
The success screen is displayed for the amendment.
Cancelling a Container Acceptance
In the Container Acceptance Search page, enter the known search criteria in the respective fields and click the Search button.
Note:
Click the Reset button to clear all the entered filter criteria.
The list of search result is displayed. Click the Acceptance Number to view the details. Click on the Acceptance Number to view the details.
The details of the selected Acceptance Number are displayed. Click the Cancel button to cancel the container acceptance.
Cancellation Remarks popup window is displayed. Enter Remarks and click on Submit.
The confirmation message pop up window is displayed. Click the Ok button to confirm.
