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Overview
The Import Unit process allows users to track and manage incoming vehicle units from vessel efficiently. The process integrates various systems, including SSR, Zodiac and TANCIS. Through this integration, the user can search, manage, and update unit information from the initial import stage until the vehicle is gated out of the terminal.
General Cargo Process
The process involves the ICD Operator. The user logs into the system, and searches for the Unit using Vessel name / Bill of Lading details from zodiac and saves the unit detail in CCS. User can also be able to submit the Driver nomination request with the TANCIS system post which the unit details status gets updated with the necessary statuses. The truck visit id details are then made available and also the Gatepass and VIR from zodiac so that the unit will be transported out of the terminal.
Prerequisites
This process is applicable for the ICD operators flow only
Process Flow
Import Unit Search: User queries for the unit detail at CCS and retrieves the detail from Zodiac and the unit details get saved into the CCS system with the process status as Submitted
Invoice Status Update: Upon receiving a Settlement Confirmation Message from SSR, the system updates the chassis unit status in CCS to "Invoice Settled”.
Driver Details and Approval Submission:
User can input the Driver Details for the chassis unit and submits the request for approval to TANCIS.
During submission, internal API calls are made to Zodiac for Updating BoL Release and Cargo Dispatch Request (CDR) creation
Approval by TANCIS:
Once TANCIS approves the request, the chassis unit status in CCS is updated to "Approved."
Following the approval:
An API call is made to Zodiac for a CDR Dispatch Request.
Another API is triggered to retrieve the Truck Visit ID Details
Once the Truck Visit ID details are saved in CCS, the unit status is updated to "Ready for Release."
Gate Pass and Vehicle Inspection Report (VIR): After the unit is ready for release, the user can fetch the Gate Pass and Vehicle Inspection Report (VIR), which are essential for vehicle gate-out process
Vehicle Gate-Out and Completion:
When the vehicle is gated out of the terminal, the unit status in CCS is updated to "Gate Out."
A notification is sent to TANCIS to confirm Handover Completion and the unit status is finally marked as "CompletedCleared."
Steps
Login to CCS account, and click SIGN IN.
In the Select Location window, click the drop-down and select the location Dar es Salaam - GC
Click CONFIRM.
Note: The Confirm button is enabled only after selecting the location.
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The status of unit then changes from Awaiting BL release to Awaiting Payment once BL is full release released in Zodiac, for that CCS will trigger a release message to Zodiac and release reference is updated in zodiac and acknowledgment is received back from Zodiac
Now ICD user will make a Payment from his account via Payment module and status of Unit will change to Invoice Settled. User Guide for Payment can be found in the given link GC - Pay
Once the invoice is settled, the cargo dispatch request will be sent to Zodiac, and an SSR will be created in Zodiac. When navigating to the audit screen, the user can view the delivery request/SSR created in CCS and search for the same SSR in Zodiac as well.
Navigate to Driver Nomination section from left NAV pane selection to submit Driver details for the Units whose status have been set to Invoice Settled. At Driver Nomination section, search for the unit whose driver details to be submitted using unit id or Bill of Lading. However the units whose driver nomination to be submitted will appear be default
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Reset/ Save button will be enabled only when the data is filled against at least one record
Additionally Driver Nomination can be done using bulk file upload option selection using csv file (Manage → Messaging → File Upload)
Select document type value as GC Handover Request from Upload section before uploading csv file
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Saved details at Import Unit search section will start appearing in My Units section of Import Container Release module. In order to view the Unit details, navigate to My Units section from Left Nave pane. Search for the unit record using search criteria or select the record from the search results.
The Unit will now move from Invoice settled status to Awaiting Approval and then to Awaiting Confirmation status.
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Expanded view of the search results
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Unit status will change to Approved once the record is approved from Tancis .
Manage Import Unit detail page view for Approved unit status
Note: Inspection Report button will be seen for the unit Status is in “Approved State” only.
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Navigate to Audit view from left nav pane selection and user can see the GatePass Issue date and time and the Truck Visit Id.
Once the unit status changed to cleared that informs the user that Gatepass
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is issued
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and user can download the VIR and gate pass. User can click on the three dots for any unit and the option will be shown as below
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Additionally Bulk download of Inspection report and Download Gate pass option will be enabled from the My Units when at least one unit is selected with the check box as shown below
Sample GatePass Report and Inspection report are attached for reference.
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