010 Nominate E-gatepass
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Document Information

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Distribution

Contents

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Nominate E-gatepass

The Nominate E-gatepass module will allow authorized Bharat Trade user to nominate another party for container pickup or delivery from/to the terminal. Example: An authorization from Vessel Agent to subsequent consortium partners, container agents or CFS.

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Create Nominate E-gatepass

1. Sign in to Bharat Trade Application by providing the Username and Password in the login page and click the SIGN IN button.

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1. Go to MANAGE  Voyage -> Nominate E-gatepass

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1. The Nominate E-gatepass Search page is displayed. Click the "+" icon to create a new Nominate E-gatepass.

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1. Enter the details in the Nomination Details section.

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1. 1. VOA – This is the Vessel Operator Agency. You can start typing in and suggestions will come up to select. Alternatively, click on the search icon, and click on Search after providing search criteria. drop down list.
   2. BT Rotation No – Search and select the number from the Rotation No search screen.

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Please Note: The rotation number that you select should be linked with the VOA, or else the system will throw an error as below:
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1. 1. Reference No – Here, enter a reference number which must be unique across Nominate E-gatepass.. The used reference number cannot be used in another Nominate E-gatepass under same company.
   2. Nomination Type – Based on the Rotation number selected, this field is displayed. Nomination type is either Import or Export.

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1. 1. Nomination Criteria – Based on the nomination type selected, the data is displayed in the list. The nomination criteria can be Bulk and Specific, depending on the Nomination Type. For Import, both options are available, while for Export, only Bulk option is available for this field.
   2. Instructions – Enter the additional information (if any) in the Instruction field.

1. Enter the details in Nominee Details section. Based on Nomination criteria, Nominee Details section will display.

Nomination Type  Import

1. 1. Nomination Criteria: Bulk

Select the Nominee Type from the drop down list and enter the Client Code in the respective field. Maximum 20 rows can be added in the Nominee Details section.
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• • • Nominee type: The client type of the company you want to nominate
    • Client Name: The client name you want to nominate.
  1. Nomination Criteria: Specific

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• • • Nominee type: The client type of the company you want to nominate
    • Client Name: The client name you want to nominate.
    • Nominate By: It is a list of options by which to categorize the nomination, example: containers.

Nomination Type  Export

1. Nomination Criteria: Bulk

Select the Nominee Type, Container Size and Type from the drop down list and enter the Client Code and Container Qty in the respective fields. Maximum 20 rows can be added in the Nominee Details section.
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• • • Nominee type: The client type of the company you want to nominate
    • Client Name: The client name you want to nominate.
    • Container Size: Here you can specify any container size from the dropdown. The nominee will have access to these containers.
    • ISO code: Specify the ISO code which you want the nominee to have access towards. Choose a value from the dropdown
    • Container Qty: Mention the number if containers that the nominee can have access to.

1. Click the Add button to add the attachments. Maximum five files can be attached. Each file size should be equal to or lesser than 2MB.

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1. After entering all the mandatory fields, click the Submit button to save the data.

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1. A pop up window is displayed for the confirmation. Click the Ok button to confirm.

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1. The success screen is displayed with the Nominate E-gatepass Details in which the Nomination Id is unique and generated by system. Click the Back button to go back to the Nominate E-gatepass Search screen.

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Search & View Nominate E-gatepass

1. In Nominate E-gatepass Search page, enter the known search criteria in the respective fields and click the Search button.

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1. The list of search result for which the user is authorized is displayed. Click the Nomination Id to view the details.

Note:

• Click the Pdf icon to download and view the search result in the pdf format.
• Click the Excel Sheet icon to download and view the search result in csv format. Image Added
  
  

1. The details of the selected Nomination Id is displayed in the Nominate E-gatepass page. Click the Back button to go back to the Nominate E-gatepass search screen.

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1. In Nominate E-gatepass Search page, enter the known search criteria in the respective fields and click the Search button.

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1. The list of search result for which the user is authorized is displayed. Click the Nomination ID to view the details.

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1. The selected Nominate E-gatepass Id details page is displayed. Image Added
   • Edit: Click on the Edit button to make changes to the nomination, and click on the Submit button at the bottom of the screen.

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The confirmation pop up window is displayed. Click the Ok button to continue.
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The success screen with Nominate E-gatepass Details are displayed as below,
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• History: Click on this button to view the amendment history.

The amendment history is displayed. Click the Request ID to view the changes.
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The amendment history details of the Nominate E-gatepass are displayed.
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• Click the Cancel button to cancel the Nominate E-gatepass request. Put in the reason for cancellation in the Remarks section and click on Submit.

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Next, on the confirmation pop-up window, click OK.
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The Status of the cancelled Nominate E-gatepass request is changed to Cancelled.
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